Immunization Frequently Asked Questions (FAQ’s)
I am busy this summer and unable to access my medical records (due to travel, etc). I don’t think I will meet the deadline for submission of the Immunization and Tuberculosis Screening Certificate. What are my options?
Fall semester deadline – August 1
Spring semester deadline – December 15
After the deadline the University Registrar may block the continuation of your registration for the semester until forms have been submitted and immunization and screening requirements have been met. If you are unable to complete specific requirements due to special circumstances, we may be able to assist you. You should still complete all electronic forms (in the “My Forms” section) to the best of your ability and submit any documentation that you do have for immunizations and testing that you have received to date. Once you have completed your electronic forms and uploaded a copy of your available records through the “Document Upload” section, we will contact you regarding missing requirements and work with you to facilitate their completion.
I don’t have a physician or can’t get one to sign Georgetown’s form. May I submit copies of my old immunization records without a current physician’s signature?
We prefer that your healthcare provider complete and sign the Georgetown form. This ensures that requirements are met and that any vaccinations and/or testing that you may need can be completed.
If your immunization records are up to date we will accept an official immunization record (such as government immunization certificates or copies from a medical record). Please note: this may delay the review of your information, which could affect your registration.
It is still your responsibility to ensure that the actual immunization and screening requirements are met, regardless of what form or records you submit.
I went into the portal and submitted documentation via document upload. Do I need to enter my immunization information into the electronic forms as well?
Yes. If the electronic immunization forms are not complete along with the uploaded documentation, you will not be considered compliant, and your registration may be delayed.
I am over the age of 26. Do I still need to complete the Tuberculosis Screening Questionnaire?
Yes. All students regardless of age are screened for Tuberculosis risk by completing the Tuberculosis Screening Questionnaire within the Immunization Portal.
Depending on the responses to those questions, some students will also need to complete a Tuberculosis test.
The screening questions are consistent with the guidelines from the Center for Disease Control and the American College Health Association.
I am 25 years old but will be turning 26 prior to matriculation. What do I do?
Regardless of age you will need to complete the TB (tuberculosis) questionnaire found in your “My Forms” section. If you answer yes to one or more questions you will need to complete TB testing and the TB testing form during an appointment with a health care provider within 6 months of matriculation. If you turn 26 prior to matriculation (for Fall semester this date is September 1st, for Spring Semester start the matriculation date is January 1st) only the TB questionnaire with possible need for TB testing is required.
I don’t have time to complete the entire series of required shots before school starts. What should I do?
All required vaccine series can be completed within a 1-6 month time span (depending on which type of vaccine is administered).
If you are in-process of completing one or more vaccine series prior to the start of school, you will be marked temporarily compliant with proof of documentation
Temporary compliance length will vary dependent upon the vaccine(s) in process
Example: MMR #2 cannot be administered earlier than 28 days after MMR #1 therefore you will be temporarily compliant until 28 days after the date of the first dose.
Once temporary compliance expires you will be considered non-compliant and may be unable to register in subsequent semesters.
What do I do if I am unable to complete a requirement due to an underlying medical condition (i.e. you have been told you should not receive live vaccines due to immunosuppression)?
You will still need to complete all the documentation of the immunizations that have or have not received to date. You can then have your health care provider write a letter explaining the reason for the medical exemption and the associated requirement. The documentation and letter from your health care provider should be uploaded into the Immunization Database as directed within the electronic forms in the portal. Please note, immune system suppression increases your risk for reactivation of latent tuberculosis infections. Immune system compromising conditions will therefore not exempt you from needing TB testing if otherwise required.
I am a continuing student. Do I need to resubmit my immunization record?
You may need to resubmit your immunization records. We may not have access to records submitted more than four years ago.
If you are switching programs within a degree or are matriculating in a new degree program send a secure message through the immunization portal with the following:
– prior program and semester of entry
– the new program and semester of entry
For example, “I was an undergraduate and matriculated in Fall 2018. I will be entering the School of Foreign Service as a Masters candidate in Spring 2023”
Please note: you must still meet all requirements for your age and course of study.
I don’t have a physician, but I need some shots. Can I get immunizations at the Student Health Center?
Yes! If you are unable to receive all required vaccinations prior to your arrival in DC, you can call the Student Health Center. Depending on your needs, we may schedule you for an appointment to receive a vaccination once you arrive in DC and/or schedule you for an appointment to establish care with us (this may be done remotely, depending on your location). You can call the Student Health Center to schedule this at (202) 687–2200. We will bill your insurance for these services. If you have student health insurance, you can find more information regarding student health insurance here.
My internet browser isn’t working right, what do I do?
The immunization portal works best with the following web browsers:
– Google Chrome
– Mozilla Firefox
– Apple Safari
What if I have a new positive TB test?
– Schedule an appointment with a healthcare provider to review your result.
– Complete a chest X-ray as ordered by your provider.
– Have your doctor complete and sign the TB testing form including the TB symptom review.
– Upload the completed form to your immunization portal and complete the corresponding electronic form in the immunization portal.
What if I have had positive TB test and/or treatment in the past?
Have your doctor complete and sign the TB testing form including the TB symptom review and details of your past testing (including a chest X-ray).
Upload the completed form to your immunization portal and complete the corresponding electronic form in the immunization portal.
I need a tetanus vaccination and am not able to receive this vaccination in my home country before the deadline for submission of immunizations, what do I do?
Have your doctor complete and sign the Immunization History Form. Upload the completed form to your immunization portal and complete the corresponding electronic form in the immunization portal.
If you are unable to receive a tetanus vaccination prior to arrival in the United States, please call the Student Health Center upon your arrival in Washington, DC. We will schedule you for an appointment to establish care with us and receive a vaccination. We will bill your insurance for these services. You can find more information regarding health insurance here.
I’m from a country that uses a different schedule for vaccinations than the US does, what do I do?
Please input your immunization records using the electronic form and upload your immunization records for review. Our office will contact you if further immunizations are required.
What happens if I have no doctor or other licensed provider to help me fill in my immunization form?
Please submit a copy of your immunization records for review. Our office will contact you through the portal if you have further items needed.
What do I do if I have no records of anything?
You will be able show compliance with immunization and health requirements with a combination of blood tests for antibodies and receiving some immunizations. In order to do this, you should complete one of the following:
Schedule an appointment with a provider at home (print and bring the immunization form for your provider to review during your appointment). They can order any missing required testing and immunizations and complete your forms.
If you are unable to complete an appointment prior to your arrival in DC, you can call the Student Health Center. We will schedule you for an appointment to establish care with us (this may be done remotely, depending on your location) and receive a vaccination (once you arrive in DC). We will bill your insurance for these services. If you have student health insurance, you can find more information regarding student health insurance here.
Why if my tetanus not compliant?
If your most recent tetanus dose has not been given in the last 10 years you will need a booster.
Why do my 2 doses of Hepatitis B not count?
Most Hepatitis B vaccine series are 3 shots. The two shot series (Heplisav-B) was approved in the US by Dynavax in Nov 2017. If you had Hepatitis B vaccinations before this time frame it is unlikely that that you received Heplisav-B and should have received 3 shots.
You should therefore receive a third Hepatitis B vaccine to be compliant with University requirements.
Why doesn’t my MMR (measles, mumps, rubella) and/or Varicella count? I have 2 documented doses 28 days apart.
If your first MMR (Measles, Mumps and Rubella) and/or Varicella vaccine was administered before your first birthday, it does not count, making you noncompliant. You need to complete one of the following:
– MMR and/or Varicella shot
– MMR and Varicella blood test to prove your immunity to the diseases
Why do I need a meningitis (Men ACWY) vaccine?
– If you are living in a dorm and have never received this vaccine OR if you last received this vaccine before your 16th Birthday you must complete another dose.
– Sign the meningitis waiver.
I am requesting a religious or medical exemption for one or more vaccine requirements. How do I do this?
Requests for medical and religious exemptions from Georgetown University immunization requirements can be submitted through the electronic “Immunization History” form under “My Forms” within the Immunization Database Portal. Instructions and requirements are described within the form.
Where do I find information on Georgetown University’s COVID-19 vaccine requirements?
Georgetown’s COVID-19 vaccination requirement for the general student population will end on May 11, 2023. A primary Covid-19 vaccination series is still required for medical students. Please see Georgetown University guidance regarding COVID-19 Vaccines for more information.
Medical Student FAQ’s
How do I submit my annual influenza vaccine documentation?
Once you have signed in to the immunization portal, you will submit a file (JPEG, TIFF, PNG, PDF, BMP OR GIF) with documentation that you received your influenza vaccine via the “document upload” tab at the top of the home screen. Choose “Annual Influenza Vaccine” as the document type, attach the file and click “save”. You will get a pop up that the submission was successful. Your compliance will update after we have reviewed your submission. Flu shots must be administered between September 1st and December 31st to be compliant.
My Hepatitis B serology (titer) was rejected. Why?
Per the AAMC form, a quantitative Hepatitis B Surface Antibody titer of > 10 IU/mL is required. A qualitative serology result (such as “positive”, “immune” or “reactive”) will not be accepted.
My provider ordered hepatitis B qualitative serology (titer) but it is non-immune (non-reactive, low). Do I need to complete a hepatitis B quantitative serology (titer)?
No. Please see what to do for low hepatitis B serology (titer) in the next question.
My Hepatitis B serology (Hep B Surface antibody titer) was low (non-immune, non-reactive, <10mIU/mL). What do I do?
If you have documentation of a prior Hepatitis B series and your Hepatitis B serology is low, you will need another Hepatitis B vaccination followed by a repeat blood test for Hepatitis B Surface Antibody serology (4-8 weeks following completion of the series). If you do not have documentation of a prior series, you will need to complete a full series (2 or 3 dose series). If you are unable to complete these steps prior to matriculation you will receive temporary compliance and can complete the series and/or blood testing at the Student Health Center after matriculation.
What do I need for Tuberculosis (TB) testing?
For students with no prior TB testing or students with a previous negative TB testing an IGRA blood test (either a Quantiferon Gold or T-Spot) OR a 2-step Turberculin Skin Test (also referred to as “TST” or “PPD”) is required.
For 2 step skin testing the 2nd test should be placed 1-3 weeks after the 1st.
If you have a history of a positive test for TB you will need to document any subsequent testing or treatment AND have a healthcare provider complete a TB Symptom Questionnaire.
Clinical Nursing Student FAQ’s
I have items I need completed for Castlebranch. Can I get these done through Student Health?
Yes. You can complete required items with a licensed provider of your choice or call the student health center at (202) 687-2200.
Can I complete the urine drug screen required by the Georgetown University Nursing School through Student Health?
Yes. Call the Student Health Center at (202) 687-2200
How much does a urine drug screen cost through Student Health? (this pricing is ONLY for NURSING and MEDICAL STUDENTS completing requirements for school other patients should check with their insurance regarding whether this will be covered).
$25 at time of service
What if I need a different urine drug screen other than the one required by Georgetown University School of Nursing?
Please call the Student Health Center at (202) 687-2200